COPAA Listserv Rules and Privacy Policies

The Council of Parent Attorneys and Advocates, Inc. provides its listservs so members can share legal and advocacy resources needed to obtain effective educational programs for students with disabilities, and to disseminate news about COPAA.

Please read the following Listserv rules which apply to COPAA, COPAALAW, and COPAA-News. By subscribing to and receiving any COPAA email list, including having access to listserv posts through email and the archives, you acknowledge and agree to the following rules. Address questions about the rules or list to listowner@copaa.org, not to the list.

Netiquette Rules

Subscribers may not forward COPAA or COPAALAW posts, or personal content from them, without the original poster's prior written permission. If an email contains posts from more than one person, you must get prior permission from all posters.

Do not "flame." "Flaming" includes derogatory comments, ridicule, excessive sarcasm, and belittling others. Respectful disagreement is not flaming. It is not a flame to post "Have you written a letter to the school requesting testing? The request doesn't exist if it's not in writing." It is a flame to write "How can you be so stupid and think the school will test just because you had a conversation in the hallway? If you'd bothered to read the archives you wouldn't be doing such ridiculous things." Every subscriber must be respected; no subscriber should be ridiculed or belittled on the listserv or by private email.

Keep posts on-topic. The general guidelines for topics are: discussion of special education and related advocacy and legal issues, history, and current events. Otherwise, list volume gets too high. We lose many list members who cannot handle the high volume, and thus may lose invaluable sources of help for the list. As an alternative, COPAA offers its forums for sharing other information.

Please keep posts brief and to-the-point. Use a descriptive subject line. Posts to a single person, such as "thank you," "I agree," or sharing war stories and lengthy personal anecdotes, should be sent privately off-list. COPAA offers its forums for members who wish to engage in extended conversations or to share anecdotal stories. For instructions on how to send a post off-list, see COPAA's FAQ at http://copaa.org/faq/listserv-faq.html.

COPAA's membership is very big; your post will be received by many busy people. Please think about whether your post will add to the discussion in an informative way that will be of value to others, or whether it is best to send it privately. Check to see if others have provided the same information that you are. Moreover, members may be placed on moderation if they send excessively large numbers of posts, or post the same or similar information repeatedly to an extent that it is no longer helpful. If you post a question and receive several answers, please consolidate them into one reply, rather than posting one reply to every answer. When members unsubscribe because list volume is too high, we may lose the folks who can answer the toughest questions or provide valuable insights. If you are not sure about posting something or have any questions, please ask the list moderation team at listowner@copaa.org.

Please include your name and email address in all posts to the COPAA Listservs. The only people on the COPAA and COPAALAW lists are COPAA members. We ask that members not post anonymously, so members can feel comfortable knowing to whom they are talking.

Privacy Policies

COPAA and COPAALAW

Subscribers may not forward COPAA or COPAALAW posts, or personal content from them, without the original poster's prior written permission, as stated above. If an email contains posts from more than one person, you must get prior permission from all posters. All forwarded messages should have the COPAA headers and footers removed. Subscribers may not share the email address of other listmembers without prior consent. Forwarding list posts or sharing personal content in them without prior permission from the original poster(s) will be grounds for removal from the lists.

It is generally wise to avoid using personal names or other identifying details in describing cases or situations. COPAA takes no responsibility for personal information included in list posts. While the COPAA and COPAALAW Listservs are only open to COPAA members, and forwarding posts off-list without permission can result in suspension or termination, COPAA cannot guarantee the confidentiality of any post or that information will not be shared. Therefore, it is the list member's responsibility to exercise care in sharing information via the listservs and to be aware of the practical limits of confidentiality on any listserv. Do not post anything in a Listserv message that you would not want the world to see or that you would not want anyone to know came from you. It is also each poster's responsibility to comply with defamation laws and all other applicable laws. COPAA is not responsible for list content or the distribution of list posts.

COPAA-News

No permission is needed to forward posts from the COPAA-News list; they may be forwarded freely. The COPAA-News list is open to any member of the public who wishes to subscribe.

Archives of all COPAA Listservs

Archives of each of COPAA listservs may be accessed by subscribers of that particular listserv and members of COPAA's listowning team.

Additional Rights and Responsibilities

Copyright

By subscribing to COPAA's lists, you agree not to send posts that infringe upon the copyrights belonging to others. Do not post full articles to the lists. If there is an article you wish to share, please post 1-2 paragraphs and the link to the article, for other list members to read. You further agree not to post to the lists any message or other text from outside the list without the author's express permission, unless the item is clearly for public dissemination (example: a press release or public event announcement), or is within the 'fair-use' limitations as set by international copyright conventions. You acknowledge that in most cases this prohibits posting complete articles from newspapers, magazines, or web sites, and that you will generally need to provide a link to the material, instead of posting the full text to the list.

If there is no link, you may offer to send it offlist to persons who email you privately as long as you comply with copyright and fair use requirements. It is your responsibility to determine if you are complying with these requirements; COPAA takes no responsibility for such forwarding of materials.

Advertising

Advertising is expressly forbidden. No commercial use shall be made of these Listservs or their membership. This includes, but is not limited to, using names, email addresses, or other information from the COPAA or COPAALAW lists or membership directory to advertise or sell any product or service, or to assist another in doing so. Sending unsolicited advertisements or information of a commercial nature (selling any product, service, or anything else for a fee) to other subscribers, whether through the lists or privately, is a violation of these rules. Any complaints about violations of this policy should be sent to the list moderation team at listowner@copaa.org. If you have a service or product to sell, you should post it on the COPAA Forums, an electronic bulletin board located on COPAA's website. The forums can be found in the Members Area of the website at http://copaa.org/members.

Notices of conferences, trainings, webinars, etc. should be submitted to the list moderation team at listowner@copaa.org for approval prior to posting. Notices should be brief and consist of a brief description, date/time, location and a link or contact phone number for further information.

Responsibilities.

The opinions and information expressed on these Listservs are solely those of the email authors alone. List members acknowledge that the posts on COPAA's lists are not legal advice or opinions (even if the poster is an attorney), and they are not a substitute for consulting one's own professional counsel or attorney about one's situation or case. COPAA bears no responsibility for the opinions or information posted on the listservs, or their accuracy. The use of COPAA's listservs does not create attorney-client relationships.

Individual posters are solely responsible for their posts. COPAA makes no guarantees about its listservs, list posts, or actions of its list members, and offers no endorsement or opinions about posts on the lists. COPAA is not responsible or liable for the content or distribution of any posts, or for the actions of any list members, including actions that may violate listserv rules, or the damages or consequences that may result from any posts or list member actions. List members agree that they--and not the Listowners, List Moderators, COPAA, ICORS, or LSoft--are solely and completely responsible for their writings and posts. This includes liability for defamation or other violations of law. Subscribers agree this is true even if moderation (review of messages prior to posting) is used for the list. Moreover, COPAA is not responsible for private email or other communications off-list.

Questions or concerns about the list should be sent to the List Moderation team at listowner@copaa.org. Email sent to this address will go to the COPAA list moderation team and may be shared with COPAA's listowning team, which includes the Executive Director, appropriate staff and the Board of Directors. COPAA's Executive Director is Denise Marshall. She may be emailed at exec@copaa.org. Further contact information for COPAA is located on the website at www.copaa.org. List members agree that all inquiries related to the list must go to the COPAA list moderation team, that neither ICORS nor LSoft will address inquiries from list subscribers, and that repeated failure to observe this rule may result in a ban on membership in all ICORS lists.

List Moderation and Enforcement

The COPAA and COPAALAW lists are private, moderated Listservs. COPAA-News is a moderated Listserv. Participation in the listservs is a privilege and not a right. These rules are intended to improve the usefulness of the Listservs for all subscribers. Therefore, each subscriber is expected to be familiar with these rules and to abide by them.

Subscribers who consistently have problems adhering to the rules of the COPAA Lists may be put on moderated status indefinitely. "Moderation" is a process by which email messages sent to the list must be approved by the List Moderation Team or moderators before being sent to the list. Posts are moderated for adherence to list rules, not for point of view. Violations of listserv rules may also result in suspension or exclusion from the Listservs if warranted.

The COPAA list moderation team may unilaterally change a member's listserv options, including placing the member on moderated status, or removing a member from a COPAA List, for any reason. If the member disagrees with this action, he or she may ask the list moderation team to reconsider the decision. After this, if the member disagrees with the final decision, he or she may file a complaint with the COPAA Board of Directors by sending an email to the COPAA Executive Director at exec@copaa.org. The Board of Directors of COPAA has the final determination concerning the Listservs.

Complaints

Do not send complaints about other listmembers to the Listservs. Complaints about compliance with Listserv rules should be sent to listowner@copaa.org, should include a copy of the message in question and should describe specifically the reason for the complaint. Following receipt of a complaint, the list moderation team may use its discretion in determining whether a violation has occurred, whether further action is required, and how to implement that action. The list moderation team will consult with the COPAA Board as needed.

Listserv provision

COPAA e-mail lists are powered by LSoft's Listserv mailing list management software. For more information, go to http://www.lsoft.com/LISTSERV-powered.html . COPAA would like to thank LSOFT for the donation of hosting services. COPAA also thanks ICORS, a nonprofit organization, for its generosity in providing these list hosting services to COPAA.